Position Summary

  • Industry: FMCG & Supply Management
  • Job category: Other: FMCG, Retail, Wholesale and Supply Chain
  • Location: Cape Town
  • Contract: Permanent
  • Remuneration: Market Related


To achieve the Procurement team goals by providing administrative support to the Buyer and to ensure the smooth running of the department.

Job description

  • Administrative work-related tasks
  • Daily communication with the supplier base and weekly reconciliation
  • Communication with buyers/planners regarding supply and availability of the product and ensure corrective action is taken
  • Provide support to orders
  • Maintain static data
  • Provide general administrative support to the commercial team
  • Ensure all price and pack information is transmitted to all suppliers
  • Prepare departmental presentations/reports, Excel worksheets and word documents
  • Comparative shops and updating of promotional calendar
  • Management of departmental operating expenses
  • Minutes of meetings – follow up on all outstanding issues from meetings
  • Booking of meetings rooms, travel and parking
  • Compile, update and maintain supplier files
  • Ad-hoc administrative duties
  • Preparation of monthly commercial presentations
  • Handle ad-hoc queries
  • Preparation of Contracts and Trading terms 

Minimum requirements

  • Minimum of 2 years relevant administration experience
  • Diploma/Matric (Grade 12)
  • System experience of COGNOS, CAM, JDA, and Oracle knowledge
  • Computer literacy skills – proficient in Excel, PowerPoint and Word
  • Basic understanding of retail accounting practices
  • Basic understanding of Buying and Planning principles

Behavioural Skills:

  • Team Player
  • Administration orientation
  • Initiative – ability to anticipate Buyer’s requirements and react in advance
  • Ability and willingness to take routine decisions in the absence of Buyer
  • Planning and organizing skills
  • Good communication skills (verbal and written)
  • Deadline orientated
  • Good interpersonal skills
  • Customer Service Orientation
  • Ability to work under pressure
  • Attention to detail and analytical ability
  • Integrity and ability to maintain confidentiality
  • Work with the team at varying levels
  • Results-driven and proactive
  • Connecting People



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